Work hacks from G Suite: Make it automatic

More than a year ago, the Google Cloud Customer team, which focuses on providing helpful information to G Suite users, set out to create the Transformation Gallery — a resource for businesses to search and find tips on how to transform everyday processes in the workplace using Google Cloud tools. As a part of a monthly series, we’ll highlight some of the best Transformation Gallery tips to help your teams achieve more, quicker. Today, we take a look at how managers can save time by automating simple manual processes in industries like retail and financial services.

Speed up approval workflows

Managing the flow of information between employees can be overwhelming. It can get in the way of the actual work you need to do. Whether you’re entering paper-form data into a spreadsheet or emailing back and forth for approvals, at some point, these manual workflows require a lot of upkeep, or worse, they break. Here are a few steps you can take to automate your day:

1. Think of a process to improve

Look around your desk or inbox for a time-consuming request process. It might be for employee performance evaluations, requesting equipment for a new hire, or collecting daily production reports. Now, think through the steps of the process and map it out. What information do you need to collect or pass on? Who needs to review it or approve it? Who needs to be notified of the status?  

2. Use Forms to collect data

With that process in mind, build a survey using Google Forms. Make sure it has all the fields included in it for the information you need. You can also collect file uploads directly from participants at the same time you collect data, which makes it easy for employees to submit information without going back-and-forth.

3. Set up your response spreadsheet

Any data you collect in Forms automatically populates in a single spreadsheet in Sheets. Be sure to share the sheet with those who need to take action once a response is submitted, and have your team set up spreadsheet notifications. That way, everyone knows when responses are in or data changes on the sheet. Add extra columns to the sheet for editors to update the status of an entry, indicate an approval, or add additional details. Now, you’ve got a single electronic record that your team can use to check on status and requests.

4. Automate further with Apps Script

If you want to make it even more automatic, use Apps Script. Set up one or more approval workflows, and send notifications and reminders to approvers and requestors through email. You can also program the script to update spreadsheets or other G Suite tools with data on the approval status as it happens. Here’s a simple example from The G Suite Show:

And if you’re interested in a deeper dive on Apps Script, there’s a session at Google Cloud Next ‘17 called “Automating internal processes using Apps Script and APIs for Docs editors,” that can help you get familiar with the tool. Register for Next ‘17 here.

These are just a few ways you can automate workflows, and here are some often overlooked benefits:

  • The approval process is standardized and streamlined
  • Sheets digitally tracks all requests, which is great for historical data and audits (and the sheet can be shared.)
  • Notifications are sent automatically for approvals and status
  • Forms creates a simple and consistent way for employees to make requests
  • Employees can use a mobile device to initiate and complete a request

Best of all, by transforming your workflows with these tips, you and your coworkers will save time. Something we can all appreciate.

Work hacks from G Suite: Make it automatic

More than a year ago, the Google Cloud Customer team, which focuses on providing helpful information to G Suite users, set out to create the Transformation Gallery — a resource for businesses to search and find tips on how to transform everyday processes in the workplace using Google Cloud tools. As a part of a monthly series, we’ll highlight some of the best Transformation Gallery tips to help your teams achieve more, quicker. Today, we take a look at how managers can save time by automating simple manual processes in industries like retail and financial services.

Speed up approval workflows

Managing the flow of information between employees can be overwhelming. It can get in the way of the actual work you need to do. Whether you’re entering paper-form data into a spreadsheet or emailing back and forth for approvals, at some point, these manual workflows require a lot of upkeep, or worse, they break. Here are a few steps you can take to automate your day:

1. Think of a process to improve

Look around your desk or inbox for a time-consuming request process. It might be for employee performance evaluations, requesting equipment for a new hire, or collecting daily production reports. Now, think through the steps of the process and map it out. What information do you need to collect or pass on? Who needs to review it or approve it? Who needs to be notified of the status?  

2. Use Forms to collect data

With that process in mind, build a survey using Google Forms. Make sure it has all the fields included in it for the information you need. You can also collect file uploads directly from participants at the same time you collect data, which makes it easy for employees to submit information without going back-and-forth.

3. Set up your response spreadsheet

Any data you collect in Forms automatically populates in a single spreadsheet in Sheets. Be sure to share the sheet with those who need to take action once a response is submitted, and have your team set up spreadsheet notifications. That way, everyone knows when responses are in or data changes on the sheet. Add extra columns to the sheet for editors to update the status of an entry, indicate an approval, or add additional details. Now, you’ve got a single electronic record that your team can use to check on status and requests.

4. Automate further with Apps Script

If you want to make it even more automatic, use Apps Script. Set up one or more approval workflows, and send notifications and reminders to approvers and requestors through email. You can also program the script to update spreadsheets or other G Suite tools with data on the approval status as it happens. Here’s a simple example from The G Suite Show:

And if you’re interested in a deeper dive on Apps Script, there’s a session at Google Cloud Next ‘17 called “Automating internal processes using Apps Script and APIs for Docs editors,” that can help you get familiar with the tool. Register for Next ‘17 here.

These are just a few ways you can automate workflows, and here are some often overlooked benefits:

  • The approval process is standardized and streamlined
  • Sheets digitally tracks all requests, which is great for historical data and audits (and the sheet can be shared.)
  • Notifications are sent automatically for approvals and status
  • Forms creates a simple and consistent way for employees to make requests
  • Employees can use a mobile device to initiate and complete a request

Best of all, by transforming your workflows with these tips, you and your coworkers will save time. Something we can all appreciate.

Work hacks from G Suite: Make it automatic

More than a year ago, the Google Cloud Customer team, which focuses on providing helpful information to G Suite users, set out to create the Transformation Gallery — a resource for businesses to search and find tips on how to transform everyday processes in the workplace using Google Cloud tools. As a part of a monthly series, we’ll highlight some of the best Transformation Gallery tips to help your teams achieve more, quicker. Today, we take a look at how managers can save time by automating simple manual processes in industries like retail and financial services.

Speed up approval workflows

Managing the flow of information between employees can be overwhelming. It can get in the way of the actual work you need to do. Whether you’re entering paper-form data into a spreadsheet or emailing back and forth for approvals, at some point, these manual workflows require a lot of upkeep, or worse, they break. Here are a few steps you can take to automate your day:

1. Think of a process to improve

Look around your desk or inbox for a time-consuming request process. It might be for employee performance evaluations, requesting equipment for a new hire, or collecting daily production reports. Now, think through the steps of the process and map it out. What information do you need to collect or pass on? Who needs to review it or approve it? Who needs to be notified of the status?  

2. Use Forms to collect data

With that process in mind, build a survey using Google Forms. Make sure it has all the fields included in it for the information you need. You can also collect file uploads directly from participants at the same time you collect data, which makes it easy for employees to submit information without going back-and-forth.

3. Set up your response spreadsheet

Any data you collect in Forms automatically populates in a single spreadsheet in Sheets. Be sure to share the sheet with those who need to take action once a response is submitted, and have your team set up spreadsheet notifications. That way, everyone knows when responses are in or data changes on the sheet. Add extra columns to the sheet for editors to update the status of an entry, indicate an approval, or add additional details. Now, you’ve got a single electronic record that your team can use to check on status and requests.

4. Automate further with Apps Script

If you want to make it even more automatic, use Apps Script. Set up one or more approval workflows, and send notifications and reminders to approvers and requestors through email. You can also program the script to update spreadsheets or other G Suite tools with data on the approval status as it happens. Here’s a simple example from The G Suite Show:

And if you’re interested in a deeper dive on Apps Script, there’s a session at Google Cloud Next ‘17 called “Automating internal processes using Apps Script and APIs for Docs editors,” that can help you get familiar with the tool. Register for Next ‘17 here.

These are just a few ways you can automate workflows, and here are some often overlooked benefits:

  • The approval process is standardized and streamlined
  • Sheets digitally tracks all requests, which is great for historical data and audits (and the sheet can be shared.)
  • Notifications are sent automatically for approvals and status
  • Forms creates a simple and consistent way for employees to make requests
  • Employees can use a mobile device to initiate and complete a request

Best of all, by transforming your workflows with these tips, you and your coworkers will save time. Something we can all appreciate.

Work hacks from G Suite: Make it automatic

More than a year ago, the Google Cloud Customer team, which focuses on providing helpful information to G Suite users, set out to create the Transformation Gallery — a resource for businesses to search and find tips on how to transform everyday processes in the workplace using Google Cloud tools. As a part of a monthly series, we’ll highlight some of the best Transformation Gallery tips to help your teams achieve more, quicker. Today, we take a look at how managers can save time by automating simple manual processes in industries like retail and financial services.

Speed up approval workflows

Managing the flow of information between employees can be overwhelming. It can get in the way of the actual work you need to do. Whether you’re entering paper-form data into a spreadsheet or emailing back and forth for approvals, at some point, these manual workflows require a lot of upkeep, or worse, they break. Here are a few steps you can take to automate your day:

1. Think of a process to improve

Look around your desk or inbox for a time-consuming request process. It might be for employee performance evaluations, requesting equipment for a new hire, or collecting daily production reports. Now, think through the steps of the process and map it out. What information do you need to collect or pass on? Who needs to review it or approve it? Who needs to be notified of the status?  

2. Use Forms to collect data

With that process in mind, build a survey using Google Forms. Make sure it has all the fields included in it for the information you need. You can also collect file uploads directly from participants at the same time you collect data, which makes it easy for employees to submit information without going back-and-forth.

3. Set up your response spreadsheet

Any data you collect in Forms automatically populates in a single spreadsheet in Sheets. Be sure to share the sheet with those who need to take action once a response is submitted, and have your team set up spreadsheet notifications. That way, everyone knows when responses are in or data changes on the sheet. Add extra columns to the sheet for editors to update the status of an entry, indicate an approval, or add additional details. Now, you’ve got a single electronic record that your team can use to check on status and requests.

4. Automate further with Apps Script

If you want to make it even more automatic, use Apps Script. Set up one or more approval workflows, and send notifications and reminders to approvers and requestors through email. You can also program the script to update spreadsheets or other G Suite tools with data on the approval status as it happens. Here’s a simple example from The G Suite Show:

And if you’re interested in a deeper dive on Apps Script, there’s a session at Google Cloud Next ‘17 called “Automating internal processes using Apps Script and APIs for Docs editors,” that can help you get familiar with the tool. Register for Next ‘17 here.

These are just a few ways you can automate workflows, and here are some often overlooked benefits:

  • The approval process is standardized and streamlined
  • Sheets digitally tracks all requests, which is great for historical data and audits (and the sheet can be shared.)
  • Notifications are sent automatically for approvals and status
  • Forms creates a simple and consistent way for employees to make requests
  • Employees can use a mobile device to initiate and complete a request

Best of all, by transforming your workflows with these tips, you and your coworkers will save time. Something we can all appreciate.

Introducing Google Cloud Search: Bringing the power of Google Search to G Suite customers

Every day, people around the globe rely on the power of Google Search to access the world’s information. In fact, we see more than one trillion searches each year. As we continue to invest in new cloud-based technologies like machine learning to power our web search engine, we want to help businesses harness the same technology to search for internal information. Today, we’re announcing Google Cloud Search (formerly known as Springboard), a new product that uses machine intelligence to provide a unified search experience across G Suite.

Sorting through internal information has become increasingly complex as more and more companies move their data and workloads to the cloud. As a result, teams are working on hybrid environments and storing immense amounts of data all over and in various formats. From emails and docs to spreadsheets, slides, forms, internal sites, and more. In fact, according to McKinsey, the average knowledge worker spends 20% of the workweek searching for and consolidating information. Simply put, employees are wasting a lot of time in the process of finding information they need to do their job.

A smarter search experience, tailored for you

Cloud Search brings the best of Google Search and machine intelligence to G Suite. It provides both comprehensive search and proactive recommendations to help you throughout your day.

For example, when you open the Cloud Search app on your phone or laptop, you’ll see relevant information organized into simple cards (assist cards) that help you stay on top of your work. Assist cards are a new way to help you find the right information at the right time. Using Google’s machine intelligence technology, these  cards can help you prepare for an upcoming meeting or even suggest files that need your attention.

Assist cards are designed to be timely and relevant so that you can navigate your workday more efficiently. As we continue to learn how information is most useful to you, we’ll be adding more assist cards to Cloud Search over time.  

gif 1

In addition to searching for information, you can also search for people listed in your company’s directory. You’ll see colleagues’ contact details, plus events and files you have in common. You can even choose to send an email, make a call, or start a Hangout with just a tap.

gif 2

For businesses, privacy is a top priority. Cloud Search respects G Suite’s file sharing permissions, so people can only search for and find files that they have access to. This means that company resources like vacation policies can be found by everyone in your organization, but your team projects will only surface to people on your team, and your to-do lists will only be available to you.

Breaking down information silos at work

Since launching in the Early Adopter Program last summer, companies have been using Cloud Search to break down internal silos and access information more quickly. QAD, an ERP solutions provider for global manufacturing companies, helps businesses manage their finances, supply chain, business intelligence and more. Very little time can be spared sifting through documents to find what’s needed to make strategic business decisions, so QAD uses Cloud Search to help.

“At QAD, we operate at a high-level of speed and require technology that provides us agility, flexibility and seamless access to information. Cloud Search provides that. It’s given us the ability to break down silos that exist across different content systems and unlock information with very little effort from IT, “ says Scott Lawrence Lawson, Director of IT Architecture.

Coming to G Suite

Cloud Search will begin rolling out globally for customers using the G Suite Business and Enterprise editions. And this is just the beginning. In the future, we’ll be adding more capabilities to Cloud Search including integration with third-party applications. That way, you and your team can find, access and make the most of your information in G Suite and beyond. 

Introducing Google Cloud Search: Bringing the power of Google Search to G Suite customers

Every day, people around the globe rely on the power of Google Search to access the world’s information. In fact, we see more than one trillion searches each year. As we continue to invest in new cloud-based technologies like machine learning to power our web search engine, we want to help businesses harness the same technology to search for internal information. Today, we’re announcing Google Cloud Search (formerly known as Springboard), a new product that uses machine intelligence to provide a unified search experience across G Suite.

Sorting through internal information has become increasingly complex as more and more companies move their data and workloads to the cloud. As a result, teams are working on hybrid environments and storing immense amounts of data all over and in various formats. From emails and docs to spreadsheets, slides, forms, internal sites, and more. In fact, according to McKinsey, the average knowledge worker spends 20% of the workweek searching for and consolidating information. Simply put, employees are wasting a lot of time in the process of finding information they need to do their job.

A smarter search experience, tailored for you

Cloud Search brings the best of Google Search and machine intelligence to G Suite. It provides both comprehensive search and proactive recommendations to help you throughout your day.

For example, when you open the Cloud Search app on your phone or laptop, you’ll see relevant information organized into simple cards (assist cards) that help you stay on top of your work. Assist cards are a new way to help you find the right information at the right time. Using Google’s machine intelligence technology, these  cards can help you prepare for an upcoming meeting or even suggest files that need your attention.

Assist cards are designed to be timely and relevant so that you can navigate your workday more efficiently. As we continue to learn how information is most useful to you, we’ll be adding more assist cards to Cloud Search over time.  

gif 1

In addition to searching for information, you can also search for people listed in your company’s directory. You’ll see colleagues’ contact details, plus events and files you have in common. You can even choose to send an email, make a call, or start a Hangout with just a tap.

gif 2

For businesses, privacy is a top priority. Cloud Search respects G Suite’s file sharing permissions, so people can only search for and find files that they have access to. This means that company resources like vacation policies can be found by everyone in your organization, but your team projects will only surface to people on your team, and your to-do lists will only be available to you.

Breaking down information silos at work

Since launching in the Early Adopter Program last summer, companies have been using Cloud Search to break down internal silos and access information more quickly. QAD, an ERP solutions provider for global manufacturing companies, helps businesses manage their finances, supply chain, business intelligence and more. Very little time can be spared sifting through documents to find what’s needed to make strategic business decisions, so QAD uses Cloud Search to help.

“At QAD, we operate at a high-level of speed and require technology that provides us agility, flexibility and seamless access to information. Cloud Search provides that. It’s given us the ability to break down silos that exist across different content systems and unlock information with very little effort from IT, “ says Scott Lawrence Lawson, Director of IT Architecture.

Coming to G Suite

Cloud Search will begin rolling out globally for customers using the G Suite Business and Enterprise editions. And this is just the beginning. In the future, we’ll be adding more capabilities to Cloud Search including integration with third-party applications. That way, you and your team can find, access and make the most of your information in G Suite and beyond. 

Introducing Google Cloud Search: Bringing the power of Google Search to G Suite customers

Every day, people around the globe rely on the power of Google Search to access the world’s information. In fact, we see more than one trillion searches each year. As we continue to invest in new cloud-based technologies like machine learning to power our web search engine, we want to help businesses harness the same technology to search for internal information. Today, we’re announcing Google Cloud Search (formerly known as Springboard), a new product that uses machine intelligence to provide a unified search experience across G Suite.

Sorting through internal information has become increasingly complex as more and more companies move their data and workloads to the cloud. As a result, teams are working on hybrid environments and storing immense amounts of data all over and in various formats. From emails and docs to spreadsheets, slides, forms, internal sites, and more. In fact, according to McKinsey, the average knowledge worker spends 20% of the workweek searching for and consolidating information. Simply put, employees are wasting a lot of time in the process of finding information they need to do their job.

A smarter search experience, tailored for you

Cloud Search brings the best of Google Search and machine intelligence to G Suite. It provides both comprehensive search and proactive recommendations to help you throughout your day.

For example, when you open the Cloud Search app on your phone or laptop, you’ll see relevant information organized into simple cards (assist cards) that help you stay on top of your work. Assist cards are a new way to help you find the right information at the right time. Using Google’s machine intelligence technology, these  cards can help you prepare for an upcoming meeting or even suggest files that need your attention.

Assist cards are designed to be timely and relevant so that you can navigate your workday more efficiently. As we continue to learn how information is most useful to you, we’ll be adding more assist cards to Cloud Search over time.  

Prepare_your_next_meeting_v3.gif

In addition to searching for information, you can also search for people listed in your company’s directory. You’ll see colleagues’ contact details, plus events and files you have in common. You can even choose to send an email, make a call, or start a Hangout with just a tap.

gif 2

For businesses, privacy is a top priority. Cloud Search respects G Suite’s file sharing permissions, so people can only search for and find files that they have access to. This means that company resources like vacation policies can be found by everyone in your organization, but your team projects will only surface to people on your team, and your to-do lists will only be available to you.

Breaking down information silos at work

Since launching in the Early Adopter Program last summer, companies have been using Cloud Search to break down internal silos and access information more quickly. QAD, an ERP solutions provider for global manufacturing companies, helps businesses manage their finances, supply chain, business intelligence and more. Very little time can be spared sifting through documents to find what’s needed to make strategic business decisions, so QAD uses Cloud Search to help.

“At QAD, we operate at a high-level of speed and require technology that provides us agility, flexibility and seamless access to information. Cloud Search provides that. It’s given us the ability to break down silos that exist across different content systems and unlock information with very little effort from IT, “ says Scott Lawrence Lawson, Director of IT Architecture.

Coming to G Suite

Cloud Search will begin rolling out globally for customers using the G Suite Business and Enterprise editions. And this is just the beginning. In the future, we’ll be adding more capabilities to Cloud Search including integration with third-party applications. That way, you and your team can find, access and make the most of your information in G Suite and beyond. 

Introducing Google Cloud Search: Bringing the power of Google Search to G Suite customers

Every day, people around the globe rely on the power of Google Search to access the world’s information. In fact, we see more than one trillion searches each year. As we continue to invest in new cloud-based technologies like machine learning to power our web search engine, we want to help businesses harness the same technology to search for internal information. Today, we’re announcing Google Cloud Search (formerly known as Springboard), a new product that uses machine intelligence to provide a unified search experience across G Suite.

Sorting through internal information has become increasingly complex as more and more companies move their data and workloads to the cloud. As a result, teams are working on hybrid environments and storing immense amounts of data all over and in various formats. From emails and docs to spreadsheets, slides, forms, internal sites, and more. In fact, according to McKinsey, the average knowledge worker spends 20% of the workweek searching for and consolidating information. Simply put, employees are wasting a lot of time in the process of finding information they need to do their job.

A smarter search experience, tailored for you

Cloud Search brings the best of Google Search and machine intelligence to G Suite. It provides both comprehensive search and proactive recommendations to help you throughout your day.

For example, when you open the Cloud Search app on your phone or laptop, you’ll see relevant information organized into simple cards (assist cards) that help you stay on top of your work. Assist cards are a new way to help you find the right information at the right time. Using Google’s machine intelligence technology, these  cards can help you prepare for an upcoming meeting or even suggest files that need your attention.

Assist cards are designed to be timely and relevant so that you can navigate your workday more efficiently. As we continue to learn how information is most useful to you, we’ll be adding more assist cards to Cloud Search over time.  

Prepare_your_next_meeting_v3.gif

In addition to searching for information, you can also search for people listed in your company’s directory. You’ll see colleagues’ contact details, plus events and files you have in common. You can even choose to send an email, make a call, or start a Hangout with just a tap.

gif 2

For businesses, privacy is a top priority. Cloud Search respects G Suite’s file sharing permissions, so people can only search for and find files that they have access to. This means that company resources like vacation policies can be found by everyone in your organization, but your team projects will only surface to people on your team, and your to-do lists will only be available to you.

Breaking down information silos at work

Since launching in the Early Adopter Program last summer, companies have been using Cloud Search to break down internal silos and access information more quickly. QAD, an ERP solutions provider for global manufacturing companies, helps businesses manage their finances, supply chain, business intelligence and more. Very little time can be spared sifting through documents to find what’s needed to make strategic business decisions, so QAD uses Cloud Search to help.

“At QAD, we operate at a high-level of speed and require technology that provides us agility, flexibility and seamless access to information. Cloud Search provides that. It’s given us the ability to break down silos that exist across different content systems and unlock information with very little effort from IT, “ says Scott Lawrence Lawson, Director of IT Architecture.

Coming to G Suite

Cloud Search will begin rolling out globally for customers using the G Suite Business and Enterprise editions. And this is just the beginning. In the future, we’ll be adding more capabilities to Cloud Search including integration with third-party applications. That way, you and your team can find, access and make the most of your information in G Suite and beyond. 

Q&A: Fontana Gruppo – Special Fasteners tightens up global operations with G Suite

Editor’s note: We spoke to Alberto Fontana, Owner and Global Operations Director of Fontana Gruppo – Special Fasteners, about the company’s growth strategy and how it’s supported by G Suite collaboration tools. Founded in 1952, Fontana Gruppo – Special Fasteners is one of the world’s leading producers of industrial fasteners. The Fontana family business has more than 4,100 employees, 19 production plants on four continents, and an annual turnover of $1billion.

Why did you choose Google Cloud’s G Suite to help you grow?

In 2014, our annual turnover doubled when we bought one of our main competitors. This helped us expand pretty rapidly. Today, we have factories in Italy, Mexico, Brazil, India and the United States, and we produce more than 10 billion industrial fasteners per year. This rapid global expansion brought fresh challenges we needed to overcome: we had two separate email solutions, our on-premise server system felt outdated, and different locations were using different IT systems. We looked for ways to unify the company and G Suite was a perfect fit.

How was the migration process to G Suite?

With outstanding assistance from Innext, our Global Change Management Service Partner, we began moving 14 terabytes of files from our servers onto Drive. We wanted our teams to choose G Suite rather than to be forced to make the change, and within just six months, all 4,100 of our staff had Google accounts and Gmail. Data migration was only a part of the whole “Project Innovation” we undertook with Innext, whose team of Google Cloud credentialed trainers educated our people on G Suite features and best practices.

How did G Suite impact your office-based teams?

Staff at our 19 sites can now work together simultaneously on single, continually-saved documents using Docs or Sheets. No more worrying about having the wrong version or losing information when people fail to save. On top of that, management now has oversight on up-to-the-minute progress, and can leave feedback in clear and simple comments.

How have your factory teams benefited from G Suite?

Our factory staff surprised us by using G Suite in interesting ways. One example is they use  Sheets as an alternative ). The staff installed large screens in the factory on which operators can upload information on a live Sheet, such as daily goals and progress in real-time.

How has this helped your teams work together across borders?

With G Suite, our managers now use mobile devices more than desktop or laptop computers, even when they’re offline, so that they can stay in touch when they’re visiting sites and clients. At the same time, Hangouts has reduced unnecessary travel, and meetings are easier to arrange on Calendar and at our facilities with Chromebox for Meetings.

How do you make sure everything’s running smoothly?

Unlike with our on-premise servers, we never experience outages or have to spend time on maintenance. For staff feedback, Forms is ideal for collecting vital data from our sales team and global HR.

Can you tell us about your experience with Google’s security and compliance?

Following a discussion with James Snow, Head of Google Data Security, we’re convinced that Google’s security meets our needs, and is certainly better than our previous servers. One major benefit is that we can partition our information and share it with third parties, such as auditors.

What’s next for Fontana Gruppo – Special Fasteners?

Beyond universal adoption of G Suite in our Italian HQ and in our foreign branches, we keep improving our new “collaboration and communication experience” by evaluating new initiatives provided by Innext, like our CSS project and customized Transformation Labs. It’s our intention to be more than the biggest industrial fastener company — we want to be the most innovative, too. And because G Suite is regularly updated, we know Google will keep us ahead of the curve.

Q&A: Fontana Gruppo – Special Fasteners tightens up global operations with G Suite

Editor’s note: We spoke to Alberto Fontana, Owner and Global Operations Director of Fontana Gruppo – Special Fasteners, about the company’s growth strategy and how it’s supported by G Suite collaboration tools. Founded in 1952, Fontana Gruppo – Special Fasteners is one of the world’s leading producers of industrial fasteners. The Fontana family business has more than 4,100 employees, 19 production plants on four continents, and an annual turnover of $1billion.

Why did you choose Google Cloud’s G Suite to help you grow?

In 2014, our annual turnover doubled when we bought one of our main competitors. This helped us expand pretty rapidly. Today, we have factories in Italy, Mexico, Brazil, India and the United States, and we produce more than 10 billion industrial fasteners per year. This rapid global expansion brought fresh challenges we needed to overcome: we had two separate email solutions, our on-premise server system felt outdated, and different locations were using different IT systems. We looked for ways to unify the company and G Suite was a perfect fit.

How was the migration process to G Suite?

With outstanding assistance from Innext, our Global Change Management Service Partner, we began moving 14 terabytes of files from our servers onto Drive. We wanted our teams to choose G Suite rather than to be forced to make the change, and within just six months, all 4,100 of our staff had Google accounts and Gmail. Data migration was only a part of the whole “Project Innovation” we undertook with Innext, whose team of Google Cloud credentialed trainers educated our people on G Suite features and best practices.

How did G Suite impact your office-based teams?

Staff at our 19 sites can now work together simultaneously on single, continually-saved documents using Docs or Sheets. No more worrying about having the wrong version or losing information when people fail to save. On top of that, management now has oversight on up-to-the-minute progress, and can leave feedback in clear and simple comments.

How have your factory teams benefited from G Suite?

Our factory staff surprised us by using G Suite in interesting ways. One example is they use  Sheets as an alternative ). The staff installed large screens in the factory on which operators can upload information on a live Sheet, such as daily goals and progress in real-time.

How has this helped your teams work together across borders?

With G Suite, our managers now use mobile devices more than desktop or laptop computers, even when they’re offline, so that they can stay in touch when they’re visiting sites and clients. At the same time, Hangouts has reduced unnecessary travel, and meetings are easier to arrange on Calendar and at our facilities with Chromebox for Meetings.

How do you make sure everything’s running smoothly?

Unlike with our on-premise servers, we never experience outages or have to spend time on maintenance. For staff feedback, Forms is ideal for collecting vital data from our sales team and global HR.

Can you tell us about your experience with Google’s security and compliance?

Following a discussion with James Snow, Head of Google Data Security, we’re convinced that Google’s security meets our needs, and is certainly better than our previous servers. One major benefit is that we can partition our information and share it with third parties, such as auditors.

What’s next for Fontana Gruppo – Special Fasteners?

Beyond universal adoption of G Suite in our Italian HQ and in our foreign branches, we keep improving our new “collaboration and communication experience” by evaluating new initiatives provided by Innext, like our CSS project and customized Transformation Labs. It’s our intention to be more than the biggest industrial fastener company — we want to be the most innovative, too. And because G Suite is regularly updated, we know Google will keep us ahead of the curve.